Sales Invoice Processing & Auditing

In any organization, sales is the only department that generates revenue. What do you think could be the best way to handle invoice processing?

Why outsource sales invoice processing services?

What do you think could be the best way to handle invoice processing services? It is when you outsource them. The reason being, if you are a novice into a particular field or sector, it is much better to take the help of masters of the art. Furthermore, by outsourcing you can save a lot of your expenditure and also you can access to rich repository of skilled personnel. The edge you have is that here, you do not own them still, it is easily accessible.

The biggest question that arises is where to look for? Who will outsource and where can you get the best deals who will handle your invoice processing work.

Advantages of Outsourcing Sales Invoice Processing

Skilled workforce: the employees at subcontracted agency are highly skillful and process huge number of invoices in a very short span of time. There is no compromise on quality; rather they make sure that you get the best out of whatever is available.
Improved performance: Firstly, Outsourced Agency studies the entire work flow and works on processes that will reduce your expenses and performance will be improved. This is done with the help of a relationship manager where agencies staff member gets the details from you as per the requirement.
Confidentiality: Outsourced agency gives immense importance to your privacy. They have strong audit controls to make sure that no information is leaked out without the prior permission of clients. Thus they emphasize a lot on your security. This is the most crucial responsibility and agencies do full justice to it.
Reducing errors: By outsourcing your invoice processing services, you can be confident that there will be less errors as your invoice processing work will be in the hands of experts. Therefore, agencies assure maximum accuracy.
Comprehensive reports : By choosing outsourced agencies as your invoice processing system, they can provide you with exhaustive reports of the invoices that are processed as well as the status of the invoices. Thus, you are always updated and need not worry on this.

What we offer under Sales Invoice Processing?

Our services include following

Review of sales order/customer agreement/quotations before generation of invoices
Generation of Sales invoices
Dispatch of invoices
Obtaining confirmation of invoice receipt from customer
Maintaining tracker of invoiced/not invoiced jobs/transactions
Reporting/MIS/Accrual

What we offer under Sales Invoice Auditing?

Concurrent Audit of Sales Invoice

Audits are basically done in organizations on quarterly, half yearly or yearly basis. In every audit, experts of third party organization review the overall documentation, process and working system of company irrespective of any particular department. However, these audits are performed post facto when a mistake, fraud, negligence has happened & same has impacted accounts receivables resulting in bad debts or disputes with customer.

Under concurrent audit of sales invoices, we review every sales invoices before they are dispatch to the customer thereby reducing the chances of mistakes in invoices.

Our services include following

Tracking of billable jobs/order to ensure no revenue leakages
Review of invoices once generated by invoicing team so to minimize invoicing errors
Review of supporting documents
Dispatch tracking/Ensuring delivery of invoices to correct person

Thus, the best decision you can make for your business is to outsource sales invoice processing or to outsource the concurrent audit of sales invoices. By getting a large volume of invoices processed within a short turnaround time, you can be sure of achieving a high customer satisfaction score and adding value to company’s bottom line.

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